The Assistant Administrator is responsible for assisting the Administrator on planning, organizing, staffing, directing, coordinating, reporting, budgeting, and physical management of the facility, residents and equipment in a manner that the purpose of the facility shall be established and maintained in accordance with established policies. This person will report directly to the Administrator and provide support as needed.
Provide assistance to the Administrator with the following or as directed:
Prepare and forward reports required by management in a timely manner.
Write definite policies regarding duties and activities of the staff, which will assure health care and safety of the residents and others, and explain these policies so that the aim and purpose of the facility may be achieved by cooperative effort.
Supervise the recruitment, employment, and discharge of all staff. Works with the department head in hiring personnel and assures that there are adequate numbers of staff to meet the needs of the resident on a twenty-four (24) hour basis.
Use diplomacy but firmness in settling any disputes, complaints, etc. concerning personnel, residents or families.
Supervise all department heads, including office staff. Supervise, by regular rounds and conference, the work of all responsible personnel. Check with department heads daily.
Evaluate the performance of each employee periodically with the Department Head and discuss the evaluation with the employee, when needed.
Work with the Department Heads in providing opportunities and material for regular staff meetings and in-service education pertaining to the job.
Promote in position as the individual merits it when vacancies or a new position occurs and pay as the individual merits it.
Assist the Department Heads in dismissing from employment any person whose work is not satisfactory.
Give honest appraisal of an employee’s work and behavior to succeeding employees.
Instruct the facility staff to furnish information regarding resident only to authorize agencies or authorize people.
Work with the facility staff in learning the community agencies that have services that are helpful in carrying out the aims of the home and are available to the residents and plan with these agencies for the service to the residents.
Arrange with appropriate state and legal agencies for guardianship for residents who need it.
Work with the bookkeeping and purchasing departments to disburse monies as needed, recording and getting a receipt for each disbursement.
Responsible for Petty Cash account and all accounts receivable.
Work with the bookkeeping and purchasing departments to provide a safe place for storing physical management records and personnel records.
Work with the facility staff to provide a safe place for storing current and closed resident records.
Maintain as much personal contact as possible with the resident and his family or guardian in order to continue good relationships.
Ascertain that the necessary food and other supplies needed for the operation of the facility are purchased and on hand.
Work with the facility staff in notifying appropriate staff and local agencies of transfer, temporary or permanent discharge, or death of any resident receiving Medicaid funds.
Make sure that all Accounts Receivable are current and follow up on any delinquent accounts for services.
Keep equipment in operating order.
Study and keep current with the changes of all regulations.
Develop and maintain contact with local individuals and local organizations appropriate to proper public relations.
Be an active member of all committees, where applicable and set meeting dates and ascertains that copies of the minutes and reports of these meetings are kept and sent to proper officials.
Establish standard operating procedures for physician practices, in coordination with the Nursing Director.
Review and evaluate all reports and document the disposition of recommendations and implementation from the facility’s committees and consultants.
Make sure that any volunteer program is planned and supervised by a designated employee.
Experience in skilled nursing facility is highly preferred
Bachelor's degree in Healthcare Administration or closely related field is required
Must hold a current license, in good standing, issued by the State Board of Licensure for Nursing Home Administrators or close to obtaining licensure (AIT).