Regency Healthcare

  • Central Admissions Specialist

    Location US-TX-Weslaco
    Regency IHS Weslaco Regional Office
  • Overview



    The Central Admissions Specialist supports the admissions department’s activities in the pre-admission, admission, discharge, and follow up processes.


    • Receives prospective resident referral and reviews financially and clinically with supporting tools. i.e. clinical and financial grid from assigned accounts
    • Tracks pre-admission referral activity daily/weekly
    • Coordinates the assignment of attending physician
    • Confirms level of care approval obtained and or OBRA screen (PASSAR, MIMR) when indicated
    • Confirms financial approval and acquires necessary documentation
    • Obtains prior approval number from payer on a per case basis when authorized
    • Communicates potential risks to Administrator and Director of Nursing
    • Confirms specialized equipment is ordered as indicated (review contract content for need to obtain prior approval from authorized payer)
    • Complete demographic information in AHT or PCC, scan, email or fax to appropriate facility and department.
    • Receives necessary financial information from discharging source prior to patient arriving, distribute to case management, social services, and business office
    • Tracks acute hospital admissions to follow up and facilitate readmission of residents
    • Coordinates weekend/holiday admissions
    • Facilitates receipt of all necessary documentation from referring institution
    • Reviews computerized census system daily
    • Maintains waiting list and inquiry list
    • Coordinates room assignment designation
    • Access continuing education opportunities appropriate to responsibilities
    • Promotes optimal communication among program staff members, facility staff, referrals sources, physicians and residents
    • Appropriately accesses the resources of the company’s regional offices for consultation and program development support
    • Seeks out external resources through conferences, workshops, etc. as necessary. Routinely shares personal knowledge with staff, other managers and facility personnel
    • Participates in sales events and meetings as needed in medical community or in the non-medical community.
    • Demonstrates flexibility in adjusting to change, patient needs, and customer expectations; meets company standards relating to deadlines and attendance
    • Establishes and maintains exemplary standards for department appearance and staff presentment; ensures compliance with company and facility policies and procedures
    • Adheres to all safety and risk management protocols and programs
    • Participates in direct and indirect patient care activities as warranted
    • Participates in quality improvement activities, which reduce cost and increase efficiency through improved systems and processes
    • Exhibits courtesy, compassion and respect to residents, families, visitors, physicians, administrators and coworkers
    • Performs other duties or functions as directed


    • Experience working in Admissions in a skilled nursing building is preferred 
    • Familiar with medical terminology



    A Central Admissions Specialist should have some knowledge, skills and abilities in order to properly do his or her job. Among them, we indicated the following as requirements:

    • Communication: taking with healthcare workers, doctors, nurses, families and patients on a daily basis, must be friendly and able to listen to needs and concerns
    • Empathy: working with people who may be injured, infirmed, or confused and their families, understanding needs and concerns is crucial
    • Detail orientated: working with medical records and must organize and process this information for use in the facility and with referring facilities

    Technical skills: using computers to input data and may need to use coding and classification software and electronic health record systems


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